How to turn down a job offer?


Just because you’ve been offered a job doesn’t mean you have to accept it. However, it is important to learn how to properly decline a job offer if you feel that the position is not a good fit for you.

You must inform the organization in a respectful and professional manner. It’s not just about doing the right thing. This is also the basis for maintaining an appropriate position. In this article, I’ll show you how to politely decline a job offer that doesn’t break a relationship.

businessman in black suit holding sign no thanks refusal

If you actively search for a job and consistently submit good applications, you are more likely to be invited to many interviews.

But imagine a scenario where you receive various job offers or adjust your mind to the offered positions.

It is important to politely and diplomatically decline job offers. You need to make sure you don’t get in the way of getting better offers with your organization later.

You can communicate your decision to recruiters through several methods, including letter, email, or phone.

Why should I turn down a job offer?

When good jobs are scarce, there are many reasons to turn down a job offer. If you want to decline a job opportunity, it is important to make sure that you do not take it without a reasonable doubt.

However, here are a few reasons that might make you turn down a job offer:

When the work culture doesn’t suit you

Various considerations become essential factors while considering employment. You may be dissatisfied with the work culture.

Salary is not enough

In most cases, this is a difficult message to convey. However, if poor pay is one reason to turn down an offer, make the rejection customary and omit the pay details.

Conversely, if you think the compensation isn’t good enough, but you think the company meets the criteria for an ideal job, state that salary is the reason you turned down the offer.

You can channel your energies on the possibility of working for the organization and you can offer and own a market rate for what you think your job position is.

Employers can take this into account and request renegotiation.

Shuttle time is long

You have to consider your commute time. If you normally drive a long time or are in an area with closed offices, you may want to reconsider.

The pressure to just go to work can outweigh the sense of accomplishment you get at work. So you can point it out in the message.

You don’t have enough flexibility for your current needs.

Some people prefer to work remotely, while others want greater adaptability to their working hours. You definitely don’t want to change your lifestyle for a new job.

When updating potential employers about your decision to decline a job offer, you can tell them about your current needs and the degree of flexibility you need.

This can make them react with adaptive suggestions.

s interactions with employees have persuaded you to decline a job offer.

Instead of mentioning it in your message, you can use a general tone to explain why you’re rejecting the offer.

Tips on How to Turn Down a Job Offer | step-by-step guide

Make sure no action is required before sending a rejection letter. If a pay raise makes you consider moving, first consider renegotiating with your hiring manager.

When all of this doesn’t work, sending a polite, grateful and timely rejection letter is an amazing way to make your employer happy.

See recommended steps to reject a job offer.

#1. don’t procrastinate

After you decide to decline a job offer, write to your employer. Timely notification to the organization can expedite the process.

#2. keep it simple

Start simple and honest in your message. It is, after all, a rejection letter. So, don’t talk too much about the organizations or individuals you’ve met.

Say what you need to say as politely as possible and try not to be overzealous.

#3. Say thank you’

Thanks to the hiring manager for the time and thought. The most important thing is to express your appreciation to the recruiters for their time and effort by writing a letter of appreciation.

#4. Explain, but don’t go into detail.

The offer may not have been accepted because the organization did not provide the necessary compensation. Perhaps you did not know that you would work well with the hiring manager or you did not have the energy for the organization.

While this is a practical reason for rejecting a job offer, it should not be included in your refusal letter.

However, it is enough to state that you have accepted a job offer elsewhere or that the offer is definitely not for you.

#5. Offer to keep in touch

If you feel a warm bond with the hiring manager, but for some other reason you are not suitable for the job, you may consider staying in touch and providing additional contact information.

There is no obligation to do this, but it can be an opportunity to grow your professional network.


It’s hard to turn down a job offer, but it’s because you’ve made the most ideal choice for you.

There’s no reason why you can’t undoubtedly reject a proposal if you evaluate your options early and create a holistically organized answer.

By following the sample above, you can reject a job offer while maintaining favorable terms with your organization.

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